Managing SIA licences across a team of operatives is the core compliance task for any security company. The consequences of getting it wrong are severe and immediate. Here is an honest cost comparison.
Deploying an operative in a licensable role with an expired SIA licence may constitute a criminal offence under the Private Security Industry Act 2001 — for both the operative and the employer. The practical consequences:
A single contract termination for deploying an unlicensed operative can cost far more than a year of WorkerRecord. The question is not whether the risk justifies the cost — it's whether your current tracking system is reliable enough to catch every licence expiry before it becomes a problem.
Most security companies start with a spreadsheet. The spreadsheet works until:
The labour cost of manual tracking for 15 operatives — each with a three-year licence cycle, at different points in their renewal cycle — is around 2–3 hours per month at an operations manager's rate of £25–35/hour. That's £50–105/month before any cost of failure.
WorkerRecord Starter covers 15 operatives for £79/month. That's £5.27 per operative per month — against a risk exposure that a single enforcement event would dwarf many times over.
WorkerRecord automatically alerts you 90, 60, and 30 days before each operative's SIA licence expires. It also shows you which licences have been submitted for renewal but not yet received — closing the gap that spreadsheets miss entirely.
| Item | Cost |
|---|---|
| Manual licence tracking labour (15 operatives) | £600–1,260/year |
| Contract termination for compliance failure | Significant — varies |
| WorkerRecord Starter — 15 operatives, full year | £948 |
The 30-day free trial takes under an hour to set up for a team of 15. Add your operatives, upload their SIA licence details, and see immediately who's expiring and when — before a venue or client finds out first.
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