Your workers' documents,
tracked automatically.
Stop chasing expired certificates and missing licences on spreadsheets. WorkerRecord collects documents from workers directly, alerts you before anything lapses, and keeps a complete audit trail — ready for any inspection.
Start 30-day free trialNo credit card required · Cancel anytime
The problem is always the same.
Whether it's a CSCS card on a building site, a Driver CPC card in a cab, an SIA licence on the door, or a forklift certificate in a warehouse — someone's document has lapsed and nobody noticed until it mattered. WorkerRecord notices first.
Built for your sector
Pre-loaded with the document types that matter to you. Choose yours to see how it works.
Construction
CSCS cards, Gas Safe, NICEIC, RAMS, CDM documentation, and insurance renewals — tracked per subcontractor.
Haulage & Logistics
Driver CPC, tachograph cards, D4 medicals, operator licences, and right to work — every driver covered.
Security
SIA licences verified against the register automatically. Door supervisors, CCTV operators, close protection.
Care
DBS certificates, mandatory training, NMC and HCPC registrations — CQC-ready records for every staff member.
Waste Management
Waste carrier licences, Environment Agency permits, driver compliance — always inspection-ready.
General / Industrial
Forklift licences, COSHH training, first aid, fire warden certificates — for employers who don't fit a single sector.
How it works
Add your workers
Enter a name and email. WorkerRecord sends them a link — no app download, no account required.
Workers upload their own documents
They photograph or upload from any device. The portal works in 14 languages, with the most relevant ones chosen for each sector.
You approve and stay current
Review the document, approve or reject. Automatic alerts at 60, 30, and 7 days before anything expires — to you and to the worker.
What it looks like in practice
Real screens from WorkerRecord — anonymised data, real layout.
What your workers see
What you review
Your compliance overview
Worker types & roles
Set which documents each role requires. Workers see only what's relevant to them.
Business documents too
Store your own insurance certificates, policies, and permits alongside worker records. Export a PDF snapshot for inspections.
Full audit trail
Every approval, rejection, and expiry is timestamped. Ready for any inspection, instantly.
14 languages
The upload portal works in the languages your workers actually speak.
Works on any device
Workers upload from a phone, tablet, or computer. No app to install.
Ready to stop chasing documents?
30-day free trial. No credit card. Set up in one sitting.
Start free trialHow your data is protected
- Stored in the EU Documents and AI processing stay in Stockholm. Nothing leaves the EU.
- Encrypted before storage Encrypted with a key our cloud provider does not hold.
- AI reads, people decide Suggestions only — your reviewer approves every document.
- DBS destroyed at 6 months Per the DBS Code of Practice. The record of the check is kept.
- Your data, exportable Export everything at any time, on any plan.
- UK GDPR — DPA included Processor agreement and sub-processor list published.