How do the operators who pass every DVSA inspection
manage their driver documents?
CPC cards, tachograph cards, D4 medicals, and operator documents — tracked automatically across your fleet. Alerts go out before cards expire. Your compliance record is always ready for an operator inspection. From signup to your first compliant driver in a single sitting — roles and document requirements for your sector come pre-loaded.
No credit card required · Cancel anytime · Export your data any time
A spreadsheet can't prove you were paying attention. "32 days fully compliant" is timestamped evidence of supply-chain oversight — show it to clients at pre-qualification.
There's a pattern to fleets that
breeze through DVSA operator inspections
Most UK operators track driver documents manually — a folder, a spreadsheet, reminders in the calendar. That works until a card expires between checks, or DVSA ask for a record you're not sure you have.
Cards expire on different five-year cycles — it's easy to lose track
CPC cards, tachograph cards, and D4 medicals all expire on different five-year cycles. Tracking them manually across a fleet of any size means relying on memory — or hoping a driver reminds you.
Getting documents from drivers takes time nobody has
Texting drivers, waiting for responses, downloading photos, saving them somewhere findable. It works, but it's a lot of back-and-forth for something that should happen automatically.
Locating the right document quickly under inspection pressure
When a DVSA examiner arrives for an operator inspection, you need every driver's documents to hand immediately. The operators who manage this well have a system, not a folder.
Building the compliance system the Traffic Commissioner expects to see
Traffic Commissioners expect operators to demonstrate a systematic approach to driver document management. A timestamped record of every check, renewal, and alert is a significantly stronger position than a spreadsheet if it's ever reviewed.
Up and running quickly
No training course. No onboarding call. No IT department required.
Add your drivers
Enter their name and number or email. WorkerRecord sends them a personalised upload link — works on any phone, no app needed.
They upload their documents
Drivers photograph their cards and upload from their phone. A language-friendly portal, available in 14 languages across the site, with the most common languages chosen for each sector.
You review and approve
Documents appear in your dashboard. Approve, reject, or message the driver directly. Full timestamped audit trail — ready for a DVSA operator inspection.
Alerts handle the rest
Automatic reminders at 60, 30, and 7 days before anything expires — to you and to the driver. By email, SMS, or WhatsApp.
What it looks like in practice
Real screens from WorkerRecord — anonymised data, real layout.
What your drivers see
What you review
Your compliance overview
Everything a haulage operator needs
Built for UK haulage compliance — CPC cards, tachograph cards, D4 medicals, and operator documents tracked automatically.
Secure upload portal
Each driver gets a unique link. No passwords, no accounts, no friction. They just upload. Works on a phone on site.
Automatic expiry alerts
60, 30, and 7-day warnings sent to you and the driver. By email, SMS, or WhatsApp — however they prefer.
Approve and reject workflow
Review every document, approve or reject with a written reason. Rejected documents go back to the driver automatically.
At-a-glance dashboard
Green, amber, red — you can see the compliance status of every driver on a single screen. No digging around.
Compliance streak
WorkerRecord shows how many consecutive days your entire supply chain has been fully compliant. CDM 2015 requires principal contractors to maintain active oversight of their supply chain. A compliance streak is timestamped proof that you did. Share the number with clients at pre-qualification — no spreadsheet can produce it.
Worker types & roles
Comes with built-in roles for your sector — bricklayer, electrician, site manager. Each role is pre-configured with its standard document requirements so there is nothing to set up. Add your own custom types on top. Workers only see what is relevant to their role when they upload.
Compliance packs & inspection matrix
Download a full document pack for any worker in one click. For inspections, download a compliance matrix — workers as rows, document types as columns, colour-coded by status. Ready for HSE, CQC, DVSA, SIA, and Environment Agency visits.
UK-specific from the ground up
Pre-loaded with Driver CPC, tachograph cards, D4 medicals, DVLA licence checks, ADR certificates, and first aid. No configuration needed.
Your business documents, too
Store and track your Standard Operator's Licence (O Licence), maintenance and inspection records, and operator documentation alongside your workers' documents — sector-specific types are pre-loaded for you. Each type shows exactly why it is required (the Act or regulation that mandates it). Mark anything that does not apply as N/A so inspectors can see you have actively assessed it.
All the documents
DVSA expects to see
WorkerRecord tracks expiry dates and sends reminders before cards lapse. You can also add custom document types for your specific fleet requirements.
See exactly what you get
Download a sample before you sign up
These are real outputs from WorkerRecord — generated from anonymised data so you can see exactly what your inspectors will see.
Simple, honest pricing
30-day free trial on all plans — no credit card required. At the end of the trial, choose a plan or your account pauses — your data stays available to export.
Up to 15 workers
✓ 30-day free trial — no card required
- Up to 15 workers
- All UK compliance document types
- Worker types & role-based document requirements
- Worker types & role-based document requirements
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- 500 free SMS/WhatsApp credits/month
- Email support
Unlimited drivers
✓ 30-day free trial — no card required
- Unlimited workers
- All UK compliance document types
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- Per-worker compliance packs (PDF)
- Sites & projects
- 500 free SMS/WhatsApp credits/month
- Team access (Admin + Reviewer roles)
- CSV bulk import
- Priority support
Your business documents, too
Store and track your Standard Operator's Licence, maintenance and inspection records, and vehicle operator documentation alongside your workers' documents — sector-specific types are pre-loaded for you. Each type shows exactly why it is required (the Act or regulation that mandates it). Mark anything that does not apply as N/A so inspectors can see you have actively assessed it.
Operator-licence records in one place
Tachograph analysis, driver training logs, walkaround checks and your forward maintenance planner sit with the operator, not the driver. Keep them alongside driver documents so a DVSA audit finds everything in order.
Is it worth it?
A single compliance failure — an expired certificate on site, a licence lapse during an inspection — typically costs far more than a year's subscription. The cost comparison for haulage runs through the numbers if you want to see them.
How much work is it?
WorkerRecord is designed around the worker doing most of the work — they upload their own documents via a link, no account required. Your job is to add your workers, approve what comes in, and set which documents each role requires. No IT involvement, no existing system to migrate from.
So — how do you pass the next DVSA inspection?
Every driver on one screen. Every CPC, tachograph card and medical dated and approved, with a downloadable pack for the examiner. Nothing expired that nobody spotted.
How your data is protected
- Stored in the EU Documents and AI processing stay in Stockholm. Nothing leaves the EU.
- Encrypted before storage Encrypted with a key our cloud provider does not hold.
- AI reads, people decide Suggestions only — your reviewer approves every document.
- DBS destroyed at 6 months Per the DBS Code of Practice. The record of the check is kept.
- Your data, exportable Export everything at any time, on any plan.
- UK GDPR — DPA included Processor agreement and sub-processor list published.
Tracking Driver CPC and DVSA compliance →
Periodic training hours, tachograph cards and licence checks.
Know why, not just who
Every drivers chasing tool tells you who has not sent their documents. You already know that. What you cannot see is why — and the four reasons need four completely different responses.
Sending another reminder fixes exactly one of those three. The other two need a corrected address and a phone call — and until you can tell them apart, you are guessing which.
Before you start
We already track this in a spreadsheet. Why change?
A spreadsheet tells you what you typed in. It doesn't chase the document, warn you 60 days before it expires, or produce a dated pack when DVSA asks. You can import what you already have and keep the spreadsheet until you're satisfied.
What happens to our data if we leave?
You can export everything — records and original documents — at any time, on any plan, without asking us. If you cancel, your data stays available for 30 days before deletion.
Is it secure enough for personal documents?
Documents are encrypted before they're stored, so they're unreadable without the key. Access is restricted per company with an audit trail of every view, and AI document reading runs inside the EU — nothing is sent overseas or used to train models.
Do our drivers need accounts?
No. Each driver gets a private link and uploads from their phone. No password, no app, and the portal is available in 15 languages.
How long until we're actually using it?
Your sector's document requirements are pre-loaded, so most teams add their first drivers in one sitting. There's a 30-day trial and no card required, so you can find out before paying.
See what driver document compliance looks like when it's tracked automatically.
Join haulage operators across the UK who've replaced WhatsApp messages and spreadsheets with a system that keeps their fleet compliant.
Start your 30-day free trialNo credit card required · Cancel anytime · Set up in one sitting
Free Haulage Compliance Checklist
Every document your company must hold, every role requirement — with the regulation that mandates each one. Enter your email and we'll send the PDF instantly.