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How we arrived at our prices

An honest account of our pricing rationale

We set WorkerRecord's prices by working from the cost of the alternative and the cost of failure — not by looking at what other software costs. This page explains the reasoning, in case it's useful when you're making the decision.

The two things we compared against

For every sector we serve, there are two costs we measured WorkerRecord against:

1. The labour cost of managing compliance manually — what an operator, transport manager, training coordinator, or registered manager currently spends in time each month doing what WorkerRecord does automatically.
2. The cost of a compliance failure — what happens in practice when a document lapses and an enforcement body finds it.

In every sector, WorkerRecord costs less than the labour alternative. In most sectors, it costs less than a single enforcement event. That is the basis for the prices.

The Starter plan — £79/month

The Starter plan is priced to be a rational purchase for any operator with more than 5 workers, purely on labour savings alone — before any consideration of risk reduction.

Across all five sectors we serve, the labour cost of tracking compliance manually for 10–15 workers is consistently in the range of £50–120/month. WorkerRecord Starter at £79/month is within or below that range, meaning the product pays for itself in time saved without requiring any regulatory event to justify the purchase.

The 15-worker limit on Starter is deliberately set so that small operators — a 10-driver haulage fleet, a 12-subcontractor main contractor, a 15-operative security company — get full value without needing to upgrade. Operators who grow beyond 15 workers have a clear upgrade path.

The Pro plan — £149/month

The Pro plan adds two features that go beyond document tracking:

• Per-worker compliance packs — a one-click PDF for any individual worker showing their full document record with approval dates, expiry dates, and compliance score. The kind of document you hand to an HSE inspector, a Traffic Commissioner, a CQC inspector, or an SIA compliance officer in response to "show me the records for this person."
• Sites and projects — organise workers by project, location, or contract, with a separate compliance dashboard per site. For operators managing multiple locations or concurrent contracts, this is a meaningful operational tool, not a reporting feature.

The Pro price of £149/month reflects the value of these features for operators who need them. For care homes with 30+ staff, it works out to under £5 per staff member per month. For a haulage operator with 25 drivers, it's under £6 per driver per month. In both cases, well below the labour cost of tracking that workforce manually.

What we deliberately did not do

We did not price by comparing against other compliance software. Most compliance software is priced for enterprise buyers — £500–2,000/month with annual contracts and implementation fees. WorkerRecord is built for operators who do not have an IT department or a procurement process. The price reflects that.

We also did not add per-user seat pricing. One subscription covers your whole team — owner, admins, and reviewers — because adding people to your compliance process should be encouraged, not charged for.

The 30-day free trial

The trial requires no payment details because we believe the product should demonstrate its value before you decide. Most operators find at least one expired or missing document they weren't aware of in the first week. That's the value proposition made concrete.