Subcontractor compliance,
the way it should work.
Most UK main contractors track insurance renewals, CSCS cards, and RAMS on spreadsheets or in email folders. WorkerRecord tracks them automatically — by worker role, with alerts before anything lapses and a complete audit trail ready for any inspection. From signup to your first compliant subcontractor in a single sitting — roles and document requirements for your sector come pre-loaded.
No credit card required · Cancel anytime · Export your data any time
A spreadsheet can't prove you were paying attention. "32 days fully compliant" is timestamped evidence of supply-chain oversight — show it to clients at pre-qualification.
There's a smarter way to manage
subcontractor documents
Most UK main contractors run subcontractor compliance on spreadsheets and email threads. That works well enough — until something lapses, an inspector asks for a document that isn't there, or a certificate quietly expired two months ago and nobody noticed.
Documents expire on different schedules
Insurance policies, CSCS cards, Gas Safe registrations — each renewing on a different cycle. Keeping track of them all manually is harder than it looks.
Chasing paperwork takes time away from the job
Emailing subcontractors, waiting for replies, downloading attachments, renaming files. It's not complicated — it's just a lot of manual work that takes time you'd rather spend elsewhere.
Finding the right document quickly under pressure
When HSE arrive or a client requests a compliance pack, you need the right documents immediately — not scattered across email or a shared drive you haven't opened in months.
Building a documented approach under CDM 2015
CDM 2015 requires you to demonstrate that you verified subcontractor competence. A spreadsheet can satisfy this — but a documented, timestamped system with an automatic audit trail is a considerably stronger position if it's ever questioned.
Up and running quickly
No training course. No onboarding call. No IT department required.
Add your subcontractors
Enter their name and email. WorkerRecord sends them a personalised upload link — no account or password needed on their end.
They upload their documents
Subcontractors upload documents via a simple portal — from any phone or computer, no account required. A language-friendly portal, available in 14 languages across the site, with the most common languages chosen for each sector.
You review and approve
Documents appear in your dashboard. Approve, reject with a written reason, or message the subcontractor directly. Full audit trail, always.
Alerts handle the rest
Automatic reminders at 60, 30, and 7 days before anything expires — to you and to the subcontractor. By email, SMS, or WhatsApp.
What it looks like in practice
Real screens from WorkerRecord — anonymised data, real layout.
What your workers see
What you review
Your compliance overview
Everything a main contractor needs
Built specifically for UK construction compliance — not a generic document tool with compliance bolted on as an afterthought.
Secure upload portal
Each subcontractor gets a unique link. No passwords, no accounts, no friction. They just upload. Works on a phone on site.
Automatic expiry alerts
60, 30, and 7-day warnings sent to you and the subcontractor. By email, SMS, or WhatsApp — however they prefer.
Approve and reject workflow
Review every document, approve or reject with a written reason. Rejected documents go back to the subcontractor automatically.
At-a-glance dashboard
Green, amber, red — you can see the compliance status of every subcontractor on a single screen. No digging around.
Compliance streak
WorkerRecord shows how many consecutive days your entire supply chain has been fully compliant. CDM 2015 requires principal contractors to maintain active oversight of their supply chain. A compliance streak is timestamped proof that you did. Share the number with clients at pre-qualification — no spreadsheet can produce it.
Worker types & roles
Comes with built-in roles for your sector — bricklayer, electrician, site manager. Each role is pre-configured with its standard document requirements so there is nothing to set up. Add your own custom types on top. Workers only see what is relevant to their role when they upload.
Compliance packs & inspection matrix
Download a full document pack for any worker in one click. For inspections, download a compliance matrix — workers as rows, document types as columns, colour-coded by status. Ready for HSE, CQC, DVSA, SIA, and Environment Agency visits.
UK-specific from the ground up
Pre-loaded with CSCS cards, Gas Safe, NICEIC, RAMS, CDM documents, CIS registration, and more. No configuration needed.
Your business documents, too
Store and track SSIP accreditation, CDM competence declarations, CIS gross payment status, and Building Safety Act registration alongside your workers' documents — sector-specific types are pre-loaded for you. Each type shows exactly why it is required (the Act or regulation that mandates it). Mark anything that does not apply as N/A so inspectors can see you have actively assessed it.
Your site records, not just theirs
CDM 2015 puts site inductions, the construction phase plan, RAMS briefings and your Reg 8 competence checks on you, not the subcontractor. Track the records you maintain alongside the documents they upload — so the whole file is ready when the HSE arrives.
All the certificates
that matter on UK sites
WorkerRecord tracks expiry dates and sends reminders before certificates lapse. You can also add custom document types for project-specific requirements.
See exactly what you get
Download a sample before you sign up
These are real outputs from WorkerRecord — generated from anonymised data so you can see exactly what your inspectors will see.
Simple, honest pricing
30-day free trial on all plans — no credit card required. At the end of the trial, choose a plan or your account pauses — your data stays available to export.
Up to 15 workers
✓ 30-day free trial — no card required
- Up to 15 workers
- All UK compliance document types
- Worker types & role-based document requirements
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- 500 free SMS/WhatsApp credits/month
- Email support
Unlimited subcontractors
✓ 30-day free trial — no card required
- Unlimited workers
- All UK compliance document types
- Worker types & role-based document requirements
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- Per-worker compliance packs (PDF)
- Sites & projects
- 500 free SMS/WhatsApp credits/month
- Team access (Admin + Reviewer roles)
- CSV bulk import
- Priority support
- Upgrade or downgrade at any time
Is it worth it?
A single compliance failure — an expired certificate on site, a licence lapse during an inspection — typically costs far more than a year's subscription. The cost comparison for construction runs through the numbers if you want to see them.
How much work is it?
WorkerRecord is designed around the worker doing most of the work — they upload their own documents via a link, no account required. Your job is to add your workers, approve what comes in, and set which documents each role requires. No IT involvement, no existing system to migrate from.
So — what happens when the principal contractor asks?
Every subcontractor on one screen. Every card, certificate and insurance dated and approved, in a pack you can send while they're still on the phone.
How your data is protected
- Stored in the EU Documents and AI processing stay in Stockholm. Nothing leaves the EU.
- Encrypted before storage Encrypted with a key our cloud provider does not hold.
- AI reads, people decide Suggestions only — your reviewer approves every document.
- DBS destroyed at 6 months Per the DBS Code of Practice. The record of the check is kept.
- Your data, exportable Export everything at any time, on any plan.
- UK GDPR — DPA included Processor agreement and sub-processor list published.
Know why, not just who
Every subcontractors chasing tool tells you who has not sent their documents. You already know that. What you cannot see is why — and the four reasons need four completely different responses.
Sending another reminder fixes exactly one of those three. The other two need a corrected address and a phone call — and until you can tell them apart, you are guessing which.
Before you start
We already track this in a spreadsheet. Why change?
A spreadsheet tells you what you typed in. It doesn't chase the document, warn you 60 days before it expires, or produce a dated pack when the principal contractor asks. You can import what you already have and keep the spreadsheet until you're satisfied.
What happens to our data if we leave?
You can export everything — records and original documents — at any time, on any plan, without asking us. If you cancel, your data stays available for 30 days before deletion.
Is it secure enough for personal documents?
Documents are encrypted before they're stored, so they're unreadable without the key. Access is restricted per company with an audit trail of every view, and AI document reading runs inside the EU — nothing is sent overseas or used to train models.
Do our subcontractors need accounts?
No. Each subcontractor gets a private link and uploads from their phone. No password, no app, and the portal is available in 15 languages.
How long until we're actually using it?
Your sector's document requirements are pre-loaded, so most teams add their first subcontractors in one sitting. There's a 30-day trial and no card required, so you can find out before paying.
See what subcontractor compliance looks like when it runs itself.
Most UK main contractors still manage subcontractor documents manually. The ones who don't tend to find inspections considerably more straightforward.
Start your 30-day free trialNo credit card required · Cancel anytime · Set up in one sitting
Free Construction Compliance Checklist
Every document your company must hold, every role requirement — with the regulation that mandates each one. Enter your email and we'll send the PDF instantly.