How do the best security companies keep
every operative's SIA licence current?
SIA licences, right to work, first aid — tracked for every operative. WorkerRecord checks the SIA register directly, so you know each licence is current and genuine without making a single call. From signup to your first compliant operative in a single sitting — roles and document requirements for your sector come pre-loaded.
No credit card required · Cancel anytime · Export your data any time
A spreadsheet can't prove you were paying attention. "32 days fully compliant" is timestamped evidence of supply-chain oversight — show it to clients at pre-qualification.
There's a better way to manage SIA licences
than spreadsheets and calendar reminders
Most security companies track SIA licences manually — a spreadsheet, calendar reminders, or chasing operatives by phone. WorkerRecord tracks every licence automatically and checks the SIA register directly, so you know each licence is current and genuine.
SIA licences expire on different dates for every operative
SIA licences expire on different dates for every operative, and each sector — door supervisors, security guards, CCTV operators — has its own licensing category. Tracking them manually across a workforce means relying on people to tell you.
Confirming a licence is genuine takes time on the SIA register
Checking the SIA register for each operative takes time. For a company with dozens of operatives across multiple sites, doing this manually and keeping the records updated is a significant overhead.
Locating an operative's documents quickly under a spot check
When an SIA compliance inspector arrives or a client requests licence verification, you need every operative's records immediately — not a spreadsheet that was last updated three weeks ago.
Demonstrating a systematic approach during SIA compliance inspections
SIA guidance expects licence holders and employers to maintain accurate records. WorkerRecord creates a timestamped audit trail of every licence check and renewal — the kind of systematic approach that demonstrates compliance if it's ever reviewed.
Up and running quickly
No training course. No onboarding call. No IT department required.
Add your operatives
Enter their name and email. WorkerRecord sends them a personalised upload link — no account or password needed on their end.
They upload their documents
Operatives upload documents via a simple portal — from any phone or computer, no account required. A language-friendly portal, available in 14 languages across the site, with the most common languages chosen for each sector.
You review and approve
Documents appear in your dashboard. Approve, reject with a written reason, or message the operative directly. Full audit trail, always.
Alerts handle the rest
Automatic reminders at 60, 30, and 7 days before anything expires — to you and to the operative. By email, SMS, or WhatsApp.
What it looks like in practice
Real screens from WorkerRecord — anonymised data, real layout.
What your operatives see
What you review
Your compliance overview
Everything a security manager needs
Built specifically for UK security sector compliance — not a generic document tool with compliance bolted on as an afterthought.
Secure upload portal
Each operative gets a unique link. No passwords, no accounts, no friction. They just upload. Works on a phone on site.
Automatic expiry alerts
60, 30, and 7-day warnings sent to you and the operative. By email, SMS, or WhatsApp — however they prefer.
Approve and reject workflow
Review every document, approve or reject with a written reason. Rejected documents go back to the operative automatically.
At-a-glance dashboard
Green, amber, red — you can see the compliance status of every operative on a single screen. No digging around.
Compliance streak
WorkerRecord shows how many consecutive days your entire supply chain has been fully compliant. CDM 2015 requires principal contractors to maintain active oversight of their supply chain. A compliance streak is timestamped proof that you did. Share the number with clients at pre-qualification — no spreadsheet can produce it.
Worker types & roles
Comes with built-in roles for your sector — bricklayer, electrician, site manager. Each role is pre-configured with its standard document requirements so there is nothing to set up. Add your own custom types on top. Workers only see what is relevant to their role when they upload.
Compliance packs & inspection matrix
Download a full document pack for any worker in one click. For inspections, download a compliance matrix — workers as rows, document types as columns, colour-coded by status. Ready for HSE, CQC, DVSA, SIA, and Environment Agency visits.
UK-specific from the ground up
Pre-loaded with SIA licences, BS 7858 screening records, ACT awareness, conflict management, and first aid. No configuration needed.
Your business documents, too
Store and track your SIA Approved Contractor Scheme (ACS) certificate, NSI or SSAIB approval, and company insurances alongside your workers' documents — sector-specific types are pre-loaded for you. Each type shows exactly why it is required (the Act or regulation that mandates it). Mark anything that does not apply as N/A so inspectors can see you have actively assessed it.
The records the ACS audits
BS 7858 screening files, interview and recruitment records, and your licence-validity checks are held by you, not the operative. Track them next to each operative's SIA licence so an Approved Contractor Scheme audit is straightforward.
All the certificates
that matter on UK sites
WorkerRecord tracks expiry dates and sends reminders before certificates lapse. You can also add custom document types for project-specific requirements.
See exactly what you get
Download a sample before you sign up
These are real outputs from WorkerRecord — generated from anonymised data so you can see exactly what your inspectors will see.
Simple, honest pricing
30-day free trial on all plans — no credit card required. At the end of the trial, choose a plan or your account pauses — your data stays available to export.
Up to 15 workers
✓ 30-day free trial — no card required
- Up to 15 workers
- All UK compliance document types
- Worker types & role-based document requirements
- Worker types & role-based document requirements
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- 500 free SMS/WhatsApp credits/month
- Email support
Unlimited operatives
✓ 30-day free trial — no card required
- Unlimited workers
- All UK compliance document types
- Automatic expiry alerts
- Approve / reject workflow
- Secure private document storage
- Compliance PDF report
- Per-worker compliance packs (PDF)
- Sites & projects
- 500 free SMS/WhatsApp credits/month
- Team access (Admin + Reviewer roles)
- CSV bulk import
- Priority support
One SIA compliance action or the cost of a criminal deployment error costs considerably more than a year of WorkerRecord.
Is it worth it?
A single compliance failure — an expired certificate on site, a licence lapse during an inspection — typically costs far more than a year's subscription. The cost comparison for security runs through the numbers if you want to see them.
How much work is it?
WorkerRecord is designed around the worker doing most of the work — they upload their own documents via a link, no account required. Your job is to add your workers, approve what comes in, and set which documents each role requires. No IT involvement, no existing system to migrate from.
So — how do you keep every deployment licensed?
Every operative on one screen, with SIA licences checked against the public register and screening records filed. No officer on site whose licence lapsed last week.
How your data is protected
- Stored in the EU Documents and AI processing stay in Stockholm. Nothing leaves the EU.
- Encrypted before storage Encrypted with a key our cloud provider does not hold.
- AI reads, people decide Suggestions only — your reviewer approves every document.
- DBS destroyed at 6 months Per the DBS Code of Practice. The record of the check is kept.
- Your data, exportable Export everything at any time, on any plan.
- UK GDPR — DPA included Processor agreement and sub-processor list published.
Checking SIA licences properly →
Verifying operatives are legally deployed, and what to record.
Know why, not just who
Every officers chasing tool tells you who has not sent their documents. You already know that. What you cannot see is why — and the four reasons need four completely different responses.
Sending another reminder fixes exactly one of those three. The other two need a corrected address and a phone call — and until you can tell them apart, you are guessing which.
Before you start
We already track this in a spreadsheet. Why change?
A spreadsheet tells you what you typed in. It doesn't chase the document, warn you 60 days before it expires, or produce a dated pack when the SIA asks. You can import what you already have and keep the spreadsheet until you're satisfied.
What happens to our data if we leave?
You can export everything — records and original documents — at any time, on any plan, without asking us. If you cancel, your data stays available for 30 days before deletion.
Is it secure enough for personal documents?
Documents are encrypted before they're stored, so they're unreadable without the key. Access is restricted per company with an audit trail of every view, and AI document reading runs inside the EU — nothing is sent overseas or used to train models.
Do our operatives need accounts?
No. Each operative gets a private link and uploads from their phone. No password, no app, and the portal is available in 15 languages.
How long until we're actually using it?
Your sector's document requirements are pre-loaded, so most teams add their first operatives in one sitting. There's a 30-day trial and no card required, so you can find out before paying.
See what SIA licence management looks like when it's done automatically.
Join security firms across the UK who've replaced email chains and shared folders with a system that keeps them covered.
Start your 30-day free trialNo credit card required · Cancel anytime · Set up in one sitting
Free Security Compliance Checklist
Every document your company must hold, every role requirement — with the regulation that mandates each one. Enter your email and we'll send the PDF instantly.